Event Timeline

Follow this timeline leading up to your event to ensure it unfolds flawlessly.

6 months before your event:

You should have established a menu and beverage package, preliminary timeline, and have secured any rental equipment you may need. By this point you should also have your first 25% payment and contract submitted to Partyman to secure your date. By doing this 6 months prior to your event, you will allow adequate time make arrangements for all of those important details.

3 months before:

At this time we should begin finalizing your timeline, diagrams, and asking any questions that you may still have. Take the time to reconfirm all plans and times with your other vendors and venue. If your expected guest count has changed this is a good time to make adjustments to your quote. You should also have submitted your second 25% payment.

2 weeks before:

Your final guest count is due and Partyman will will create a final invoice for your event. Please take the time to carefully read over all details of your invoice and make any final requests. This is a very important step so that no details are missed. Never assume something that is not listed on your invoice is covered. ALWAYS ask! Should it be necessary to discuss rain and inclement weather plans now is the time. You will have a better chance of being accommodated if you don’t wait until the last minute. Your final payment should be received no more than 7 days from your event. Download this PDF of all the details to serve as your checklist.

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